Key Responsibilities
- Own the day-to-day operations of the New York office: space setup and buildout coordination, vendor and facilities management, supplies, IT/equipment logistics, and general office upkeep.
- Serve as the welcoming front door for the NYC office: greeting visitors, coordinating candidate and team member on-site visits, and helping make in-person days feel intentional for an otherwise remote team.
- Provide executive assistant support to founders/leadership: calendar management, meeting scheduling and prep, travel booking, and expense reporting.
- Plan and execute internal events, offsites, team gatherings, and all-hands logistics.
- Manage office budget, vendor contracts, and relationships with building management/landlord.
- Support onboarding logistics for new NYC-based hires (equipment, desk setup, first-week coordination).
- Act as a proactive operational problem-solver: flag issues early, communicate clearly, and follow through without heavy oversight.
- Take on ad hoc operations and administrative projects as Nous scales.
Qualifications & Requirements
- 3+ years of experience in office management, executive assistance, or operations, ideally at a startup or fast-growing company.
- Based in or willing to work from New York City; comfortable with an in-office role.
- Excellent judgment and discretion; you'll be trusted with sensitive information and leadership's time.
- Strong proactive communicator: Nous explicitly values people who ask instead of guess, clarify instead of assume, and give updates instead of going quiet.
- Highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-changing environment.
- Comfortable in a high-agency, opinionated culture: flexible problem solvers who push to figure things out, even outside their core lane, thrive here.
Preferred
- Deep passion, knowledge, or interest for AI and open-source models
- Genuine enthusiasm for Nous's mission and products, ideally you've used Hermes Agent, Nous Portal, or Nous Chat yourself.
- Experience opening or standing up a new office space.
- Experience supporting founders or C-suite executives directly.
- Familiarity with distributed/remote-first teams and the specific challenges of building in-person culture within one.
About Nous Research
Nous Research, founded in 2023 by a distributed collective of AI researchers and open-source contributors, builds decentralized AI models and training infrastructure for open, aligned intelligence. Its work includes open-weight Hermes models, Psyche decentralized training that coordinates global GPU contributions, and inference tooling that lets developers run models without centralized APIs. Headquartered with a fully distributed team across North America and Europe, Nous emphasizes open research, model evaluation and community-driven alignment over proprietary development. The project collaborates with open-source communities and crypto incentive designers to fund compute and data contributions transparently. Its collective publishes evaluations, datasets and training playbooks that let open-source contributors reproduce, fine-tune and deploy models with transparent provenance. Expect a research and community-driven culture that values model openness, rigorous evaluation and empowering builders to deploy capable AI without reliance on closed providers.